We’re looking for volunteers to help us set up the day before the conference and to keep things running smoothly on the day of the conference. In exchange for your time and effort, you will receive free admission to the conference.
Anyone interested in volunteering, needs to fill out the online form – the volunteer coordinator cannot add you to the list. Each shift has a limited number of spots. If you are unable to access the sign-up sheet for the shift you prefer, it has reached capacity and you will need to sign up for a different shift.
You will receive an email generated by the website to confirm that your submission was registered. If you do not receive a confirmation email within two (2) days of filling out the on line form, please try again using the same email address. The system will either take the second form or indicate that the email has already been registered – either way your spot is confirmed.
We will take names for the waiting list only after all spots on all shifts are full. Each year we utilize volunteers from the waiting list, but we cannot guarantee which shift might become available or how much advance notice you will be provided regarding volunteer openings.
IMPORTANT NOTE – there are only a few tasks that do not involve walking or standing on the day of the conference. Anyone who needs to sit or has other restrictions is encouraged to sign up for Shift 1 on the day before the conference.
Day before conference volunteer options
Shift 1 Shift full
9:00am – 5:00*pm
Bag Stuffing and other conference set-up day before conference: 9:00am – 5:00*pm
*Volunteers will be released early as long as all tasks are complete, but please plan on a full day
Duties on Day Before Conference Include: stuffing conference goodie bags, putting name badges together, delivering materials to session rooms, assisting with speaker materials, etc.
Dress for Day before Conference Only: Casual, comfortable clothes and shoes that support a lot of standing and walking.
Day of conference volunteer options
Shift 2 Sign up now
Early shift day of conference
Shift 3 Sign up now
Second shift day of conference
9:00am – 2:00pm
Shift 4 Sign up now
Afternoon shift day of conference
Duties on Day of Conference Include: speaker escorts, session timekeepers, session monitors, providing directions and helping in the Career Pavilion, with booking singings and other activities in the Exhibit Hall. Shift 4 volunteers will also assist session wrap-up efforts such as gathering materials and signs from session rooms.
Dress of the Day of Conference: Business casual (example: black pants and a blouse or sweater). No jeans or graphic t-shirts. We recommend comfortable clothes and shoes that support a lot of walking.
Frequently Asked Questions
Do I need to register for the conference separately?
No. You are registered for the conference when you sign up to volunteer.
Can I attend the conference if I am a volunteer?
Volunteers on the day before the conference can attend the entire conference. Volunteers on the day of the conference can attend sessions before and/or after their assigned shifts.
Will I be able to attend the keynote luncheon?
All volunteers will have a reserved seat for the luncheon. And lunch will also be provided to volunteers on the day before the conference.
Are special meals provided?
Vegetarian meals will be provided if you make a notation on your sign-up form. If you have other dietary restrictions, please bring your own meal, as no other special meals will be offered.
What will I be doing during my volunteer shift?
Specific duties and instructions will be assigned on site.
Are parking and travel costs covered for volunteers?
No, the conference does not reimburse volunteers for parking or travel. If you have questions regarding parking locations or transportation, look under the “Conference” tab on the conference website home page.
Who can I contact with questions?
What are the next steps?
Amy B. will reach out to you approximately thirty (30) days prior to the conference to confirm your availability and shift assignment. Be sure to double-check your email on the volunteer form as your spot may be given to someone else if Amy B. cannot reach you via email.