Privacy Policies

Virtual Event Attendee Privacy Policy

This discloses the privacy practices for attendees of the 2021 Virtual Career Fair and 2021 Texas Conference for Women.

Both the 2021 Virtual Career Fair and the Texas Conference for Women will be hosted by our vendor, 6Connex. Their privacy policy is here. Please note the use of attendee information provided for each event as follows:

Virtual Career Fair: All information provided by attendee in their profile will be shared with event employers. Profile information and resume (if provided) can be used by participating employers to for recruiting purposes and/or to contact attendee pre and post event. Attendee’s information can also be used by the Conferences for Women for marketing purposes.

Texas Conference for Women: Attendee’s information can be used by the Conferences for Women for marketing purposes, but is not shared with exhibitors or sponsors UNLESS the attendee “swipes” their badge within an exhibit booth. Badge swipes include, but are not limited to entering a drawing, signing up for newsletters, or actively introducing yourself to an exhibitor.

Both events have sweepstakes associated with visiting exhibitors booths.  Click for a list of the sweepstakes rules

Website Privacy Policy

LAST UPDATED: October 1st, 2021

This Privacy Policy describes the categories of information that The Texas Conference for Women (“we,” “us,” or “our”) collect from visitors to and users of the https://www.txconferenceforwomen.org/ website (the “Site”). This Privacy Policy also explains how we can use, disclose, or share and protect such information, as well as your choices regarding it. The information we collect and the purposes for which we use or disclose or share it will depend to some extent on how you use the Site and how you interact with us. Throughout this Privacy Policy, “information” includes personal information about you.

PLEASE READ THIS PRIVACY POLICY CAREFULLY. IF YOU DO NOT AGREE WITH THE PROVISIONS OF THIS PRIVACY POLICY, DO NOT USE OR VISIT THE SITE. BY USING OR VISITING THE SITE, YOU AGREE TO THE PROVISIONS OF THIS PRIVACY POLICY.

1. What Information Do We Collect and How Do We Collect It?

We collect the following categories of information in the manner described below. We also can collect information about you through other individuals or our service providers, third parties, and/or other parties in the manner described below.

We collect information from or about you when you visit or use the Site. Examples of ways in which you can visit or use the Site include:

  • to create, use, or make changes (for example, corrections, updates, or deletions) to information that you provided us, including without limitation, content;
  • to provide contact information (for example, your name, email address, telephone number, postal address, title, and organization name) for transactions with us and/or a service provider, third party, and/or other party through the Site; information provided to us and/or a service provider, third party, and/or other party in connection with products and services (for example, for registration for conference or other event; payment card information; and demographic information (for example, zip code); and
  • information when you contact or otherwise interact with us or a service provider, third party, and/or other party (for example, your search queries on the Site, asking questions or requesting information, providing information, comments, or suggestions, participating in surveys and evaluations, using interactive tools or features, signing up for email newsletters, and reporting an issue with the Site). If you elect to provide such user-generated content, then such user-generated content may be publicly available for others to view.

We can receive information about you through other individuals or our service providers, third parties, and/or other parties (for example, social networking services), which information can be used as described in this Privacy Policy.

We can automatically collect other information from or about you, including:

  • operating system,
  • browser type,
  • internet protocol (IP) address,
  • platform type,
  • software and hardware attributes,
  • domain name of your internet service provider,
  • your geographic location,
  • information regarding your access to and use of the Site, and
  • anonymized information.

In addition, we can automatically collect information about content viewed or downloaded, landing pages, browsing activity, dates and times of access, pages viewed, forms you complete or partially complete, search terms, whether you open an email and your interaction with email content, error logs, and other similar information.

We, along with our service providers, third parties, and/or other parties, can automatically collect such information via cookies, web beacons, tags, application analytics software, and other technologies. Please see “Cookies and Other Technologies; Do Not Track” below.

We can collect information about you from:

  • social networking services;
  • publicly accessible sources;
  • other individuals; and
  • our service providers, third parties, and/or other parties.

We can combine any of the information we collect from or about you and use it and disclose or share it in the manner described in this Privacy Policy.

2. Cookies and Other Technologies; Do Not Track

We, along with our service providers, third parties, and/or other parties, use cookies, web beacons, tags, application analytics software, and other technologies. These technologies are used for tracking, advertising, analytics, and personalization and optimization of the Site.

Cookies. Cookies are small text files that are stored on your computer.

Persistent cookies remain on the visitor’s or user’s computer after the browser has been closed.

Session cookies exist only during a visitor’s or user’s online session and disappear from the visitor’s or user’s computer when they close the browser software.

You can instruct your browser to stop accepting cookies. But if you do not accept cookies, you may not be able to use all portions or all functionality of the Site. Please see www.allaboutcookies.org for additional information about cookies.

Web beacons. Web beacons or tags (small images embedded into websites or emails that send information about your computer when you visit the Site or open an email we send to you) can be used by either us or a service provider, third party, and/or other party.

Service providers, third parties, and/or other parties may collect personally identifiable information about an individual user’s online activities over time and across different internet services when a user uses the Site.

Below are links to resources regarding online tracking and targeting.

For 6Connex, please see: https://www.6connex.com/privacy-policy/, https://www.6connex.com/cookie-policy/ and https://www.6connex.com//wp-content/uploads/6CONNEX_Terms-and-Conditions_eff-9-01-21.pdf.

For Sprout Social, please see https://sproutsocial.com/privacy-policy/, https://sproutsocial.com/cookie-notice/, https://sproutsocial.com/terms/, https://sproutsocial.com/responsible-disclosure-policy/.

Ad networks. We use service providers, third parties, and/or other parties, such as network advertisers, to serve advertisements on other websites or other media (for example, a social networking service). This enables us and these service providers, third parties, and/or other parties to target advertisements to you for products offered by us and products and services offered by service providers, third parties, and/or other parties in which you might be interested. Ad network providers, advertisers, sponsors, and/or traffic measurement services may use cookies, JavaScript, web beacons, and other tracking technologies to measure the effectiveness of their ads and to personalize advertising content to you. These cookies and other technologies are governed by each service provider’s, third party’s, and/or other party’s specific privacy policy, not this Privacy Policy.

Users in the United States may opt out of many ad networks. For example, you may go to the Digital Advertising Alliance (“DAA”) Consumer Choice Page at http://optout.aboutads.info/#!/ for information about opting out of interest-based advertising and choices regarding having information used by DAA companies at http://digitaladvertisingalliance.org/participating. You may also go to the Network Advertising Initiative (“NAI”) Consumer Opt-Out Page at http://optout.networkadvertising.org for information about opting out of interest-based advertising and choices regarding having information used by service providers, third parties, and/or other parties that are NAI members at https://www.networkadvertising.org/participating-networks

Opting out from one or more companies listed on the DAA Consumer Choice Page at http://optout.aboutads.info/#!/ or the NAI Consumer Opt-Out Page at http://optout.networkadvertising.org will remove you from those companies’ delivery of interest-based content or ads to you, but it does not mean you will no longer receive any advertising through the Site or on other websites. Even if you opt out from one or more companies listed on the DAA Consumer Choice Page or the NAI Consumer Opt-Out Page, you may continue to receive advertisements, for example, based on the particular website that you are viewing (i.e., contextually based ads). Also, if your browsers are configured to reject cookies when you opt out on the DAA or NAI websites, your opt-out may not be effective. Additional information is available on the DAA’s website at https://youradchoices.com/ or the NAI’s website at https://www.networkadvertising.org.

Do not track. At this time, we do not respond to “Do Not Track” signals sent from web browsers or other mechanisms that provide users the ability to exercise choice regarding the collection of personally identifiable information about a user’s online activities over time and across service provider, third party, and/or other party internet services.

3. How We Use the Information We Collect

We can use the information that we collect from and about you to conduct our business and for any of the purposes described in the Privacy Policy, subject to applicable law. Examples are as follows.

  • To provide you with products and services. To provide or facilitate providing you with products and services (for example, in connection with conferences or other events, including as described in “With Whom Do We Disclose or Share Your Information?” below), such as to fulfill your transactions and process your payments and process, maintain, and service your account or accounts.
  • To administer and troubleshoot the Site.
  • To communicate with you. To communicate with you to provide information, notifications, promotions, and recommendations, including, without limitation, based on information you provide, from us.
  • To respond to you. To respond to you, such as when you make a transaction, contact us, make a request or inquiry, complete a survey or evaluation, or share a comment or suggestion.
  • For personalization of your experiences with us. For personalization of your experiences with us, including to remember your interests and preferences, customize the products and services we share with you, facilitate your interactions with us, track and categorize your activity and interests on the Site, and enrich your experience on the Site.
  • For marketing and advertising. For marketing and advertising, such as to send you marketing and advertising communications, and to customize the marketing and advertising that we show you. We can also run advertising on other websites and applications via our advertising display partners. 
  • For analytics. For analytics, including to understand how you use the Site, determine how you access the Site, and improve the Site, by us or a service provider, third party, and/or other party, subject to applicable law.
  • For our business purposes. For our business purposes, such as to operate and improve upon our business and lawful business activities; to maintain our accounts and records, research, product, service, and content improvement and development; to determine your satisfaction with our products and services; to detect and prevent fraud or misuse of our products and services; and for any other business purpose that is permitted by applicable law.
  • Surveys and evaluations; research. To create and/or administer surveys and evaluations and conduct research.
  • For legal and safety purposes. For legal and safety purposes, including to defend or protect us, you, or others, from harm or in legal proceedings; protect our rights; protect our security and the security of others and property; respond to court orders, lawsuits, subpoenas, and government requests; address legal and regulatory compliance; and notify you of safety issues.
  • Anonymized information. For collecting, compiling, and/or creating anonymized information, which we or a service provider, third party, and/or other party can do, subject to applicable law, and which we or a service provider, third party, and/or other party can use for any purpose, subject to applicable law.
  • With your consent. We can use your information other than as described in this Privacy Policy if we notify you and you consent to such use.
  • At your request. We can use your information at your request, subject to applicable law.
  • For any other purpose with notice by us. We can use your information for any other purpose for which we provide you with notice, subject to applicable law.
  • Cookies and other technologies; do not track. Please see “Cookies and Other Technologies; Do Not Track” above.

4. With Whom Do We Disclose or Share Your Information?

Information can be disclosed to or shared with service providers, third parties, and/or other parties in accordance with this Privacy Policy, subject to applicable law. Please note that a user can choose not to disclose or share certain information. Please see “What Information Do We Collect and How Do We Collect It?,” “Cookies and Other Technologies; Do Not Track,” and “How We Use the Information We Collect” above and “Children’s Privacy,” “Storage,” “Retention,” “Choices Regarding Your Information” and “Your California Privacy Rights” below.

  • Service providers, third parties, and/or other parties. We can use service providers, third parties, and/or other parties to perform certain services on our behalf, including, without limitation, payment processing, auditing interactions and transactions with you, detecting and preventing fraud, addressing security issues, fixing errors, helping us with advertising or marketing, maintaining accounts and providing customer service, helping with our internal research, verifying product and service quality, and performing any of the other actions or activities allowed under this Privacy Policy. We can disclose or share information about you that they need to perform their functions and in accordance with our agreements with them.
  • Sponsors and exhibitors. If you choose to register for a conference or other event, your information, including without limitation, your name, email address, postal address, telephone number, title, and organization name, and any other information which you provide, may be disclosed to or shared with certain sponsors and exhibitors in connection with such conference or other event.
  • Social networking service. If you choose to use a social networking service, information from or about you may be disclosed to, shared with, or collected by the social networking service. Please see “Choices Regarding Your Information—Social Networking Service” below.
  • Direct marketing. We can disclose or share personal information with third parties for such third parties’ direct marketing purposes. Please see “Your California Privacy Rights” below.
  • Business changes. If we become involved in or engage in the preparatory steps leading to a merger, acquisition, sale of assets, divestiture, joint venture, securities offering, financing, bankruptcy, reorganization, liquidation, dissolution, conversion, or other transaction or if the ownership of all or substantially all of our business otherwise changes, we can disclose, share, or transfer your information to another party or other parties, and it can be used subsequently by such party or parties.
  • For analytics. For analytics, including to understand how you use the Site, determine how you access the Site, and improve the Site, by us or a service provider, third party, and/or other party, subject to applicable law.
  • Legal and safety. Other parties such as law enforcement, government entities, courts, or service providers, third parties, or other parties as required or allowed by applicable law, for the legal and safety purposes described in “How We Use the Information We Collect” above, or otherwise to help prevent harm or fraud to us, you, or others.
  • Anonymized information. We can disclose or share anonymized information relating to visitors to and users of the Site with any service provider, third party, and/or other party for any purpose, subject to applicable law.
  • With your consent. We can disclose or share your information other than as described in this Privacy Policy if we notify you and you consent to this disclosure or sharing.
  • At your request. We can disclose or share your information with any other individual or service provider, third party, and/or other party at your request, subject to applicable law.
  • For any other purpose with notice by us. We can disclose or share your information for any other purpose for which we provide you with notice, subject to applicable law.
  • Cookies and other technologies; do not track. Please see “Cookies and Other Technologies; Do Not Track” above.

5. Links to Other Websites

This Privacy Policy applies only to the Site. The Site may have links to other websites to which this Privacy Policy does not apply. The links from the Site do not imply that we endorse or have reviewed these websites. The policies and procedures we describe here do not apply to these websites. We neither can control nor are responsible for the privacy practices or content of these websites. We suggest reviewing the privacy policies of these websites.

6. Children’s Privacy

We do not knowingly collect personal information from individuals under age eighteen (18). If you are under the age of eighteen (18), please do not access, use, or submit any personal information through the Site. If you have reason to believe that we may have accidentally received personal information from an individual under age eighteen (18), please contact us immediately via email at [email protected].  

7. How We Protect Your Information

We take physical, technological, and administrative measures to protect the information that you provide through the Site from accidental or unlawful destruction, loss, or alteration and from unauthorized access, use, or disclosure. Please be aware, however, that no security measures can guarantee absolute security. No internet or electronic transmission or method of electronic storage is ever fully secure or error free. Internet or electronic communications, including those sent through the Site, may not be secure. You should use caution whenever submitting information through the Site and take special care in deciding which information with which you provide us.

8. Storage

Your personal information is stored on servers in various locations, including the United States. Your personal information may be disclosed in response to inquiries or requests from government authorities in the countries in which we operate. United States federal and state governments, courts or law enforcement, or regulatory agencies may be able to obtain disclosure of your information through laws applicable in the United States. By using the Site, you understand that your information can be transferred to countries outside of your country of residence, including the United States, which may have data protection rules that are different from those of your country.

9. Retention

We will retain your personal information for as long as reasonably necessary for the purposes outlined in this Privacy Policy, while we have a legitimate business need to do so in connection with your account, or as required by law (for example, for legal, tax, accounting, or other purposes), whichever is the longer.

If you have elected to receive email communications from us, we retain information about your email preferences until you opt out of receiving these email communications and in accordance with our policies.

To determine the appropriate retention period for your personal information, we will consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we use your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements. In certain circumstances, we can anonymize your personal information, subject to applicable law.

10. Choices Regarding Your Information

You have choices regarding your information on the Site.

  • Changing your information. You can make changes to your information, including accessing your information, correcting or updating your information, or deleting your information by contacting us via email at [email protected], subject to applicable legal restrictions. We may take reasonable steps to verify your identity before providing access to, correction of, update of, or deletion of your personal information.
  • Email communications. You can make changes regarding receiving newsletters or promotional communications by email from us by clicking the “unsubscribe” link in the body of such email. You may also contact us via email at [email protected] at any time to opt out of receiving newsletters or promotional communications by email from us.
  • Withdrawing consent. You can withdraw your consent to our use, disclosure, or sharing of your information at any time by contacting us via email at [email protected].
  • Sponsors and exhibitors. You may opt out to the disclosure or sharing your email address, postal address, telephone number, title, and organization name with sponsors and exhibitors in connection with registration for a conference or other event in accordance with the policies relating to such conference or other event and by contacting us via email at [email protected].
  • Cookies and other technologies; do not track. Please see “Cookies and Other Technologies; Do Not Track” above.
  • Social networking service. You should make sure you are comfortable with what information from or about you may be disclosed to, shared with, or collected by a social networking service. For what information is disclosed, shared, or collected and how it is used, please carefully review the social networking service’s privacy policy and terms and conditions and modify your privacy settings directly on that service.
  • Please see “Retention” above.

11. How To Contact Us

If you have any questions or comments about this Privacy Policy, please contact us at the following postal address and email address:

The Texas Conference for Women
P.O. Box 1505 PMB 14324
Austin, Texas 78767
[email protected]

12. Your California Privacy Rights

California Civil Code Section 1798.83 permits individuals who are California residents to request from a business, with whom the California residents have an established business relationship, certain information about the categories of personal information the business has shared with third parties for those third parties’ direct marketing purposes and the names and addresses of the third parties with whom the business has shared such information during the immediately preceding calendar year. You can make one request each year by contacting us via email at [email protected].

13. Changes to this Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time and from time to time. When we post changes to this Privacy Policy, we will revise the “LAST UPDATED” date at the top of this Privacy Policy, and any changes will be effective upon posting of the revised version of this Privacy Policy. Please review this Privacy Policy periodically and especially before you provide any information.

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